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Learn How To Work Smarter Not Harder Which Will Transform Your Whole Life
Aim for effectiveness, not neatness. Neatness as an end in itself can be dangerous: Putting things away in order to clear off your desk can cause you to lose or even forget them. This one suggestion will instantly allow you to work smarter not harder.
Clutter is rarely caused by insufficient space or time. The the most likely culprit is usually indecision. So be selective about what you carry into your office and home. If you know what you value and what your main goals are, being selective is easy.
Have a place for every single thing. Open your mail in the same place everyday so it doesn't get strewn everywhere. Put unpaid bills together, away from paid bills. Keep all office supplies collectively to prevent duplicate orders.
Do not use your whole desk surface as a giant In-box. Rather, determine your next action on every piece of paper and file accordingly. Tasks to be done soon (telephone calls to make, questions you should ask business partners) and current projects go into your "Action Files," which should not be mixed with Reference Files. Action Files needs to be kept close to you.
That maxim, "Handle each piece of paper only once," is too extreme to be realistic. But it contains a grain of truth. Do make an effort to take the next action that's needed every time you manage a piece of paper. How about that seminar advertisement you put on your table, as a reminder to decide whether to sign up - you know, that paper you've shuffled ten times today already? Either call now to get the information you require, or make a note in your appointment book to call later. Then you are that much closer to being done with it.
Don't save paper that you're not willing to spend some time filing. If you don't document it well, you either will forget you have it, or you won't be able to find it when you need it. It does you no good, and the end result is not different from if you'd thrown it out from the start. If you are set up to scan information into your computer, be selective. If you cannot imagine a certain situation when you'd need to refer to the info again, don't scan it. The majority of us save a great deal of paper we'll never use again.
Often we are own worst enemies, interrupting ourselves by jumping from one half-finished task to another. Avoid doing "the desktop shuffle" - shifting papers pointlessly around on your desk. Each time you handle an item, take an action towards completing it so that you will work smarter not harder.
Learn to say "No." You can live to be a hundred and still not have time to do everything you want-that's the curse and blessing of being clever and having high expectations of your own self. The good news is you may choose what to focus on. You have far more freedom than you may recognize. Aside from obligations such as caring for weak family members and paying taxes, very little of what you "have" to do is morally or legally mandatory. Review everything in life and ask, "What's the worst that can take place if I stopped doing this?" Saying "No" often is the only way you can "Yes" to what you really value.
Watch out for stuff. The more stuff you have, the more you have to find a location to put, and the more you'll have to clean, repair, and eventually replace. Stop getting things you don't actually need just because they're on discount. That alone will help you work smarter not harder. You can always get more stuff, and you can always get extra cash. However you would never be able to get more time.
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